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Event Booking Process
Our #1 goal is providing the highest level of customer service and personalized attention to each and everyone of our clients.
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We want to not only create an unforgettable event for you and your loved ones to enjoy, we want to ensure that your day is personalized for you and your vision.
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The information listed on this page will help explain what to expect during your event planning process.
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We can't wait to celebrate with you!
1
Booking your Date
The first step to booking your date is touring the facility during our open house hours which are every Wednesday from 5pm-7pm. Open house hours are open to everyone, however we highly recommend that you book a 30 minute one-on-one sessions with us during the open house to help answer any questions and confirm date availability.
Once you are ready to move forward with your date, you will receive a contract and will need to make your initial 25% deposit to secure your date.
2
Planning
After your contract has been signed and deposit made, you will be contacted to set-up your first planning meeting. For this meeting we ask that you come prepared with the following information:
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Inspiration pictures for your decor design
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An idea of the total investment you are wanting to make for your special day
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A list of confirmed or potential vendors
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Timeline for your event
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At any point during the planning process, you can schedule additional meetings to discuss important details for your event.
60 days prior to your event, we will schedule a second meeting to go over details confirmed at the initial planning meeting and ensure that all parties and vendors are on the same page regarding your event details, this is also when your 2nd deposit will be due. 14 days prior to your event, you will make your remaining balance payment at that time we will do one last walk-thru of the ballroom and discuss all the details of the event.
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3
Executing your event
Depending on the services contracted, event set-ups may begin on the day of your event or prior to your confirmed date if the space is available. If personal decor or items need to be delivered we will coordinate delivery times based on set-up schedules. Our ultimate goal is to provide an all-inclusive stress-free experience for our clients, which means we will ensure that all the details are fine-tuned prior to the start of your event. For clients just renting the space with out our planning or decor services, you will gain access to the building via a personalized code that will unlock at your contracted time and terminate at the end of your contracted time.
4
Follow-up
It is our hope that your experience was a smooth, stress-free one! A few days after your event, we will follow-up to ask about your experience. We always love sharing our client's special moments with the rest of our community in hopes it inspires others during their event planning journey, therefore we will ask if you have any images you would like to share with us to add to our social media profiles.
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Life is about celebrating the special moments, we hope that your experience at Celebrations Ballroom was one you will cherish for a lifetime. Once you've hosted an event with us, you become family! Friends and family looking to host their future events at Celebrations Ballroom will automatically receive 10% off all future services.
